How to Meet Quorum of Board Meetings
The meeting cannot be legally held if there’s not sufficient board members present. This article gives some suggestions to ensure you have the quorum requirement of your board meetings so you can make decisions with legitimacy.
Although the perfect attendance at every board meeting is rare, quorum ensures that decisions are based on the views and the interests of all stakeholders. It prevents the negative effects of minority rule where the directors of a few could have a significant influence and take unilateral actions that don’t fully benefit an organization or its stakeholders.
Most organizations have their quorum requirements in their bylaws. These rules can vary but usually include a certain percentage of board directors who must be present to allow a quorum to exist. Certain bylaws also allow for exceptions to be made for particular types of meetings or under certain circumstances.
Consider factors like https://hurleycountrystore.biz/streamlining-business-needs-the-role-of-vdrs-in-data-management/ the size of your board or difficulty in getting all of your members together simultaneously in determining the proportion of quorum. It is important to balance flexibility and legitimacy when setting your quorum rules, because it’s unlikely that all board members will be present at every meeting.
If the quorum isn’t met at the beginning of a board meeting the chair should wait a few minutes to see if more members show up in order to get the minimum amount required. If it becomes clear that the quorum will not be met the chairman should announce that there’s no any quorum present and that no official business will be held at this meeting.