Benefits of a Document Storage Service
You’ll likely have lots of paper, regardless of whether you’re starting a new venture or an established one. This could include contracts, proposals decks presentation, training materials, and more. The volume of information can be overwhelming making it difficult find the information you need.
Document storage services provide an secure place to store electronic files. Businesses can reap the benefits of streamlined workflows, increased productivity and other advantages. By turning paper documents into digital files, and organizing them to make them easy to retrieve, they can help you save time, money and space in the office.
Improved Retrieval: Forbes stated that office workers spend 30 to 40% of their day looking for printed documents. A document storage system provides a search engine that makes finding important information much easier and quicker. It also can automatically index all files, allowing employees to find what they’re looking for without having to browse folders or look up the file name.
Streamlined Workflows Document storage solutions help users to collaborate on a real-time basis with customers and colleagues regardless of where they are located. This can dramatically improve productivity and teamwork. Document storage solutions also come with features like versions control, eSignature capabilities and many more, which can simplify certain business processes.
Reduced risk: The use of an application for document storage allows for backups to be made in the event of data interruption or loss. This can be a significant benefit for businesses in industries that are controlled by compliance, as non-compliance could result in fines or license suspensions.