How to Make Your Board Meetings More Productive
The board meeting is an excellent opportunity for your board to gain from the knowledge as well as the perspective of Important People. However, if they attend to meetings by reading reports as they complete administrative formalities, or discussing procedural issues — your board will leave with less than they would have.
The most effective board meetings have productive discussions and specific actions. To ensure that your meetings are as efficient as possible, follow these tips:
Before you meet, make sure you have an knowledge of the schedules of your board members. Use a tool like Doodle to locate common dates that are open in the calendars of your board members. Once you’ve determined the best time to contact the people who manage their schedules directly to confirm their availability.
The meeting will begin with brief explanation of the focus and key suggestions. This will include a review of the highlights from the call prior to the meeting and the board’s agenda.
Give your key department heads and committee members the space and time to share important updates and reports. This will help the board stay informed and up to date. Be aware that https://indexdataroom.blog/streamlining-manda-due-diligence-the-power-of-virtual-data-rooms/ the board may need to revisit and discuss topics which were not addressed at the previous meeting. It is helpful to assign a particular person from your team to follow-up on these topics following the meeting. Lastly, the board should decide on any important next steps. This should be clearly recorded in the minutes, with a deadline and expectation for each item.